Keep enterprise-wide policies up to date, consistent and compliant
With a wide range of policies relating to everything from health and safety and the environment, to quality management and corporate branding, it can be a challenge keeping everyone up to date. The Claromentis Quality Manager application provides a range of online tools to simplify enterprise, wide policy management, enabling you to create, update and audit policies across your organization, quickly and easily.
Straightforward policy creation
User-friendly tools allow you to create complex online policy manuals, without needing specialist technical support.
Multiple brand identities
Support for collaborative working
Links to e-forms and documents
Create individual procedures, group them into policies, and build sets of policies into manuals for key business areas.
Store every procedure in a central 'bank'. This means you need to make a change once only, and the procedure will automatically be updated in every policy or manual in which it features.
Include flowcharts to show how procedures are linked within a specific policy. Users can simply click on the flowchart to link to the relevant procedure.
Publish online policy manuals that incorporate branding for different business units or subsidiaries.
Work with colleagues or external suppliers to develop policies. Access to specific policies can be pre-set using the sophisticated permission structure provided within the Claromentis Intranet Framework.
Integrate with the Claromentis InfoCapture and Claromentis Document Manager applications to link procedures or policies to e-forms or documents. When a document or e-form is updated, the latest version will automatically display in Claromentis Quality Manager.
Publish policies in multiple languages.
Powerful distribution capabilities
Ensure that critical policy information is seen by the people who need to see it.
Targeting for specific audiences
Using the permission structure within the Claromentis Intranet Framework, you can ensure that employees are only able to access the policies that are relevant to them. In the same way, web menus will only show relevant policies, making navigation faster and easier.
Exports to multiple formats
Alerts and notices
Specific procedures and policies can be exported to a wide range of formats including RTF, DOC, XML, PDF and HTML.
Key personnel can be made aware of policy developments relevant to them, through targeted alerts and notices.
Employees can keep themselves informed about policy developments by registering for ongoing news updates.
Leveraging functionality within the Claromentis Portal environment, managers can take advantage of interactive tools; receive employee feedback on specific policies through reader surveys, or enable colleagues to exchange views on key procedures and areas of policy development in dedicated forums.
Rigorous control tools
Sophisticated control features help you manage policy development and distribution effectively, supporting compliance with key legislation and regulatory guidelines.
Comprehensive version control functionality ensures that only one user can update a document at a time, avoiding version duplication. A record of all revisions, including authorship and dates, provides full traceability.
Employees are only able to view policies once they have been approved for publishing by an authorized owner.
The Claromentis Compliance application supports you in meeting compliance requirements for policy distribution. Using a series of targeted notifications and reminders, you can ensure personnel are aware of key policy developments. Tracking and reporting functions provide confirmation that information has been viewed by relevant individuals.